You For Youth //

The short name for the section of the Code of Federal Regulations titled Education Department General Administrative Regulations, which includes regulations that apply to all grants issued by the U.S. Department of Education (see also: FERPA, one part of EDGAR).

Elementary/Secondary enrollment criteria

Criteria for student enrollment in a program. Note that while all students are eligible to enroll in the 21^st CCLC program, programs may determine specific criteria levels to help meet their goals.

Expenditures

In accordance with federal principles, all costs expended from 21st CCLC grant funds must be reasonable and be for the sole purpose of operating the 21st CCLC program. Supplementing existing efforts is allowable, but supplanting existing efforts is not.

FERPA

The short name for the Family Educational Rights and Privacy Act, which provides guidance about access to student records and protects the privacy of a student's personally identifiable information (PII) (see also: EDGAR, a larger set of regulations that includes FERPA).

Knowledge areas

Knowledge areas: what you need to know in order to complete your Critical Tasks. They include: Integration Management, Scope Management, Time Management, Cost Management, Quality Management, Human Resource Management, Communication Management, Risk Management, Procurement Management and Stakeholder Management.

Logic model

Illustrates your program or site resources, activities and goals and to help your evaluator and stakeholders see the relationship between your programs inputs, rationale and outcomes.

Mission statement

Outlines how your team plans to accomplish your organizations vision.

Operations plan

This plan includes the dates a program operates, the number of days and hours the program will be open, the sites that are going to be open, the number of students you plan to serve and, any other specific data specific to your overall operations plan.

Principles of effectiveness

Non-regulatory guidance states that for a program or activity developed to meet the principles of effectiveness, the program or activity shall: be based upon an assessment of objective data regarding the need for before and after school programs (including during summer recess period) and activities in the schools and communities; be based upon an established set of performance measures aimed at ensuring the availability of high-quality academic enrichment; and if appropriate, be based upon scientifically-based research that provides evidence that the program or activity will help students meet the State and local student academic achievement standards.

Process groups

What you will need to “do” to ensure a successful project. There are 5 process groups: Initiating, Planning, Executing, Monitoring and Controlling, and Closing.

Project

As defined in the Project Management Body of Knowledge (PMBOK), a project is “a temporary endeavor undertaken to create a unique product, service or result.” Project and program are used interchangeably when this course refers to 21st CCLC.

Project management

As defined in the Project Management Body of Knowledge (PMBOK), a project management as “the application of knowledge, skills, tools and techniques to project activities to meet project requirements.”

Project plan

A formal document designed to describe how you will execute, monitor and control each critical task of your project while managing and mitigating any risk that could effect your program quality. A project plan is key to a successful project and is the most important document to have in place to ensure a success program.

Site plan

A formal document designed to describe how each site will execute, monitor and control each element of their project. A site plan should be completed for each site and could include operations plans; needs assessment findings; program and activity SMART goals; and strategies for managing the budget, data, staff, intentional activity development, student recruitment and communication.

Subtasks

Groups of tasks within a larger critical task that need to be completed when managing your 21st CCLC program. Not all critical tasks have subtasks.

Vision statement

This will tell your stakeholders your long-term program goal. It defines your purpose, with a focus on your aspirations. It should be short and inspiring. Your vision statement should hold true over time.

All Courses

Aligning With the School Day NEW!
Career Pathways for Students
Citizen Science
Civic Learning and Engagement
Creating a Positive Learning Environment
Family Engagement
Financial Literacy
Fiscal Management
Health and Wellness for All NEW!
Human Resources
Including Students With Disabilities
Introduction to 21st CCLC
Literacy
Managing Your 21st CCLC Program
Math Without Fear
Project-Based Learning
Social and Emotional Learning
Stages of Child and Adolescent Development
STEAM
Strategic Partnerships
Student Voice and Choice
Summer Learning
Supporting English Learners
The Virtual Edge
Youth in Action NEW!

Introduction to Managing Your 21st CCLC Program

Chapter 1: Overview of Managing Your 21^st CCLC Program

After completing this overview, you'll be able to:

Define project management
Describe the history of project management
Understand how project management applies to 21^st CCLC administration
Define the benefits of applying project management principles to a 21^st CCLC program

Chapter 2: Planning for an Impactful Experience

After completing this chapter, you'll be able to:

Describe the critical tasks within each project management process group.
Describe subtasks within each critical task.
Understand how all process groups and knowledge areas are utilized to describe a project management plan.

Learn More Library

Visit the Learn More Library to find links to external resources that include videos, lesson plans, publications and more.