Online Professional Learning and
Technical Assistance for
21st Century Community Learning Centers

Y4Y Tool Starter Set

This list features Y4Y tools, chosen by our team of experts, that will lead you and your program to success! All tools can be customized to your needs.

1. Project/Program Planner

This 16-page planner provides program directors with a single place to keep the essential information for planning and managing their 21st CCLC programs. 

2. Sample Human Resources Packet

This customizable packet provides common program information to help guide development of your program’s human resources materials. 

3. Sample 21st CCLC Budget Worksheet

This spreadsheet has built-in formulas to help program leaders develop and track budgets.

4. Sample Program Schedule

Use this tool to create a well-designed program schedule that ensures sufficient time and variety of activities. 

5. Data Tracking Packet

Find student interest inventories, rubrics, surveys and checklists that you can edit to suit your needs as you collect and track program data. 

6. Logic Model

Defining your program starts with a logic model. Use this tool to plan with the end in mind and stay on track for the whole year! 

7. Conducting Your Program Needs Assessment

Use this tool with your program team to conduct a thorough needs assessment and gather data on student academic needs. 

8. Activity and Program SMART Goals

Practice developing SMART (specific, measurable, achievable, relevant, time bound) goals with this tool, which provides examples of both goal types. 

9. Intentional Activity Design Planner

Use this tool to help plan an activity based on your SMART goals. 

10. Continuous Improvement Planner

Use this planner to present your SMART goals, describe a plan to capture data, and record actual outcomes when you complete your program. 

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