July 19, 2021

Many programs are concerned that creating a more inclusive program means having to give up some favorite activities, but this isn’t the case. Discover in your program how inclusion means addition, not subtraction.

Located in Boston, the Center for Applied Special Technology (CAST) developed the Universal Design for Learning (UDL) framework. The idea is to build enough flexibility into goals, assessments, methods and materials to minimize barriers and maximize learning for all students. By adopting UDL in your program, you can address your students’ diverse cultural and linguistic needs; disabilities; and differences in privilege — not with numerous, complicated initiatives, but a single overarching program design approach, summarized in this brief video. Greater equity is the result.

Consider the basics of the UDL guidelines, and what this design approach means in your 21^st CCLC program for adding opportunities for inclusion of students with disabilities, without subtracting any opportunities from students without disabilities. In all you do, you should provide multiple means of the below elements.

Engagement — The “Why” of Learning

In your program, you’ll be able to offer multiple “why” choices by

• Understanding the laws that drive full inclusion. See Y4Y’s brief, Legal Foundations of Inclusion.
• Building a culture of empathy and community. Y4Y’s Socially Responsible Language tool is a must for framing language and perspective!
• Getting staff and partners on board. Use Y4Y’s Building an Inclusive Environment by Roles tool.
• Appreciating that each student should have their own, unique goals in your program and beyond.
• Offering student voice and choice in everything you do, to every one of your students. Check out Y4Y’s full student voice and choice toolkit if you need help.
• Remembering that some students may have more difficulty expressing that voice. Y4Y’s Training to Go on Understanding and Responding to Students With Disabilities can help you uncover that voice.

Representation — The “What” of Learning

In your program, you’ll be able to offer multiple “what” choices by

• Taking advantage of any existing documentation that can help you develop viable choices. Y4Y’s tool for interpreting common Individualized Education Program (IEP) sections can help.
• Expanding activities with Y4Y’s tool that steps you through a sample opportunity to implement UDL.
• Understanding a range of abilities from a neurological development standpoint, as addressed in Y4Y’s Developmental Stages of Reading Tool. The full Literacy Toolkit offers expert guidance that can help you apply UDL to literacy.
• Remaining faithful to your needs assessments as established in your RFP and each program year. Y4Y’s Mapping Needs to Activities tool can guide you to address the academic subjects requiring your program’s focus, and the depth and breadth of that need. Just as a high rate of English learners in your program will drive fundamental literacy activities, a high rate of learning disabilities in your community impacts other types of academic supports.

Action & Expression — The “How” of Learning

In your program, you’ll be able to offer multiple “how” choices by

• Considering universal accessibility to make program activities authentic and relevant to each student. Check out Y4Y’s Environmental Checklist to get you started.
• Embracing group work that gives everyone an important role and plays to each student’s strengths. Y4Y’s Selecting Student Roles for Group Work can help.
• Recognizing the value of project-based learning (PBL) as an instrument for student-driven achievement at many levels. Y4Y’s PBL Diagram and Classroom Facilitator Packet can set you on this path.
• Adopting the design thinking process in your STEAM enrichment activities. This process expands on PBL by putting students behind the wheel of problem discovery. This accommodates more complete inclusion by promoting both agency and collaboration. Learn more about this approach with Y4Y’s Design Thinking Framework: Project Planning Template.

Horace Mann said, “Every addition to human knowledge is an addition to human power.” When you add inclusion by way of UDL, you’re adding to your program’s power. The only things you’re subtracting are feelings of exclusion and isolation.

July 19, 2021

There are many moving parts to your program. Here are some quick and easy ways to support your staff and keep a light but steady grip on your program and its success.

Your Best Resources Are Your Human Resources

The term “human resources” is so common that we don’t often stop to think about the meaning. If your program isn’t doing everything in its power to invest in staff, it’s guaranteed that you’re not getting the most you can out of your greatest asset. There are many ways you can invest in staff. Here are just a few:

• Provide direct benefits. Many programs are revisiting their funding, budget and payroll structures with added funds from the American Rescue Plan Elementary and Secondary School Emergency Relief Fund (ARP ESSER III). Passing some of that funding on to staff directly demonstrates that their nose-to-the-grindstone grit and perseverance throughout the pandemic hasn’t gone unnoticed or unappreciated.
• Support professional development. Making full use of free resources like Y4Y’s dozens of Trainings to Go and online courses means offering staff paid time to hone their knowledge and skills. Increased personal investment in your program and improved job performance are sure to result.
• Create opportunities to recharge. Students aren’t the only ones in the process of recovery. As the old saying goes, you can’t squeeze blood from a turnip. Many 21^st CCLC educators feel like root vegetables right now. A year of virtual programming has permanently blurred that line between home and work, making it all the more difficult to recharge at home. Now that programs are back in person, leadership needs to insist that staff give themselves the quiet or family time they deserve. As your program is able, you can even build on this effort by offering staff activities around socializing, mindfulness or whatever they express an interest in doing together as a team.
• Delegate and empower. While the above offer ways to give something to your staff, don’t underestimate the ways your staff and your program can benefit from taking—with the right kind of framework. Take staff’s thoughts, ideas and advice about new policies or activities. And take their offers to show initiative on projects or committees. The good news is: This kind of taking also builds confidence, rapport, skills and passion in your greatest resources.

For more ideas on this important topic, be sure to check out Y4Y’s Employee Retention Training to Go.

That’s a Great-Looking Staff. Whatever Will You Do With Them?

Moving beyond your methods for valuing and keeping the staff you have, good 21^st CCLC management also means having a program culture and policies in place that allow them to realize their full potential. How will you work as a cohesive team to achieve optimal outcomes?

• Centralize. Has one member of your staff chased down access to online resources to align with the school day? Has she shared that access with her peers? Has another forged a partnership in the community for his high school students’ tech club but hasn’t had a chance to tell your sister sites about it? Are student files, program policies and schedules in SharePoint or a central, protected website so that any information that might be needed is appropriately accessible to everyone in your program? You can all work more efficiently and effectively by pooling your information and making access simple. Centralizing can also benefit your program fiscally. You might get bulk discounts from partners, or have materials you no longer need but another site can use.
• Communicate. Many of the concerns around centralizing can be addressed when you implement adequate communication methods. Debriefs provide an excellent opportunity for in-the-moment “what worked, what didn’t” conversations, which are essential to continuous improvement. Weekly team meetings that share important and not-so-important updates and solicit contributions from every member will ensure no resource goes unused. An open-door policy by leadership and opportunity for anonymous feedback are critical. Not only will both parties benefit from an easy mode of exchange; the policy will reassure staff of their value.
• Continuous improvement. Your program is bound to enjoy some degree of improvement with efforts to invest in staff, centralize information and resources, and communicate generously. But don’t skip those management steps and choices that tie continuous improvement into the fiber of your leadership. Follow up on those passions of staff to discover how you can support progress. Put structures in place that channel all feedback, even when roadblocks are encountered, into a “lessons learned” program bank. And, of course, offer everyone, including your top employees, constructive suggestions and opportunities to improve their practice. Maybe they’d like professional development in an area of need in the program or in a topic of interest to them. Check out the Y4Y Professional Learning Feedback Survey as just one example of a tool for using staff feedback for your continuous improvement.

Strong 21^st CCLC management means loosening your grip enough to give staff the freedom to be effective while holding them fast to shared goals for your students. Now is a great time to brush up, or to bring along new leadership, on basic strategies with Y4Y’s Human Resources and Managing Your 21^st CCLC Program courses.  

July 19, 2021

Is your health and wellness the first thing you let go of in your personal life when things get hectic? Is it also the first thing to give way when you need a little more space or time in your 21^st CCLC program? Look to Y4Y’s Click & Go resources so that by partnering with school-day professionals, you’re committing to everyone’s well-being.

Consider New Risk Factors

The long-term effects of the pandemic will take years to fully document, but here are some concerns you might already have about your students:

• Possible infection by COVID-19, including unknown lifelong health risks
• A more sedentary lifestyle for a full year
• Food insecurity, which could mean hunger, unhealthy attitudes about food and/or even higher processed food consumption than before COVID-19
• Neglect or trauma in the family, which adds to their Adverse Childhood Experiences score (ACES), also bringing with it lifelong health risks (see Y4Y’s Background on Trauma Research Brief or Mini-Lesson: An Introduction to Trauma-Informed Care).

In other words, the time is right to focus on student health as an important aspect of their overall recovery.

Exercise Is Important, But Not All Important

Naturally, a generous dose of good old-fashioned running around or playground time is a go-to in your 21^st CCLC program. When weather permits, those outdoor activities that allow for student choice, teamwork and physical exercise are irreplaceable. But some obstacles to your “plan A” for student health and wellness might include limited time, a program space that is not conducive, weather that drives you indoors, and possibly student mask wearing, which some students might find troubling during physical exercise. For these reasons and many more surrounding their future wellness, you can look to weaving in mindfulness exercises for students to address many of the same health considerations that exercise does.

Follow the Evidence

Chances are, your school district is well aware of the proven health benefits of mindfulness. Dozens of controlled studies indicate that active, routine participation in mindfulness or meditation can do the following:

• Reduce blood pressure
• Slow cognitive decline in older people and improve mental clarity and focus at all ages
• Reduce cell aging
• Improve immune response
• Help to counteract psychological pain

These strong arguments for introducing your students to routine mindfulness exercises are sure to sway your school-day partners if they don’t already have a formal initiative in place. Or, maybe a wellness initiative exists, but little or no emphasis is given to mindfulness. Your program’s efforts will have greater impact if you collaborate, so Y4Y developed a microlearning Click & Go with easy-to-follow guidance to either tap into existing efforts or start a new ball rolling. Important tools to get you started are the Quick Guide to Initiating a Partnership and the Conversations Starters tool. Like any other collaboration with the school-day, your program’s voice at the policy table will amplify results — in this case, boosting students’ health and wellness recovery.

Ready to Implement

Luckily, simple mindfulness exercises require little training for staff to lead. As an added bonus, when staff engage in these activities, they reap the short-term reward of being more patient, compassionate educators and the long-term health benefits noted above. But be sure to get staff on the same page at the outset. Y4Y’s Staff Health and Wellness Self-Assessment and Self-Assessment on Personal Views of Health and Wellness will help. Also see Y4Y’s Best Practices for Mindfulness tool.

Although practicing mindfulness can help you learn how to let things go — an argument, disappointment, anxiety or even grief — the practice itself is something your program should keep a tight grip on. And be sure you’re giving students the tools they’ll need to do likewise throughout their long, healthy lives.

July 8, 2021

Some educators suggest we should resist the idea that “learning loss” is the only thing that happened to students during the pandemic. Why? They want everyone, including students, to recognize what they’ve gained over the past 18 months. For example, some gained technology skills; developed a greater appreciation for family, friends and the great outdoors; and discovered resilience they didn’t know they had. Yes, there were losses, but there were gains as well. What does this mean in your 21^st CCLC program?

Focus on the Positives

If policymakers were to build from scratch a new program to support learning recovery today, it might look a lot like a 21^st CCLC program. Summer and afterschool learning. Tutoring. Family engagement. Student voice and choice. Attention to social and emotional learning and positive learning environments. Increased support for underserved students in the communities hit hardest by the pandemic. These are priorities that have been emerging in all recovery plans, so existing 21^st CCLC programs are ahead of the game! With that in mind, let’s set aside those negatives that are getting plenty of airtime and focus on the positives.

• Funding. The American Rescue Plan for Elementary and Secondary School Emergency Relief Fund (ARP ESSER III) is disbursing funds through states and school districts. Whether you’re in a school-based or a community-based program partnering with a school district, you’re sure to be already collaborating on how your program can beef up tutoring, especially to meet shared student goals. If you missed Y4Y’s webinar on ARP ESSER III addressing how 21^st CCLC programs can make the most of funding, check it out today!
• Lessons learned. The world of education is ever-evolving. Challenging periods can provide important lessons, if we pay attention. Your program professionals have likely discovered how to be resourceful about everything from seeking out education resources to strengthening human connections — with peers and students — when faced with obstacles. Your students’ families have learned how to advocate for their children on a whole new level. And students are walking away with skill sets nobody would have imagined at such young ages.

Name and “Own” Your New Strengths

Which of these new strengths have you, your staff or students developed during the pandemic?

• Flexibility. You had that going for you before the pandemic, but now you’re the Olympic gymnasts of education when it comes to flexibility.
• Tech wizardry. Staff and students alike have gained amazing skill sets for navigating the virtual world. You’re making the most of a whole host of useful features on various platforms and eking out new kinds of experiences — like fascinating field trips around the world and in your own (literal) backyards — thanks to virtual learning.
• Organization. The added workload called on staff to heighten their organizational skills. At the same time, students — even younger ones  — developed impressive skills at time, schedule and workload management.
• Social and emotional development. The five skill domains of social and emotional learning (self-awareness, self-management, social awareness, responsible decision-making and relationships skills) got a lot of “exercise” during virtual learning. Most educators have concerns that gaps in social-emotional development are as pronounced as academic gaps. Yet being on camera every day gave many students a boost in certain aspects of self-awareness and self-management. It also reinforced an appreciation of relationships, leaving students eager to participate and be fully present for in-person learning.
• Resilience and a growth mindset. The oyster and the pearl are the ultimate symbol that an irritant can turn into something beautiful. The resilience that all staff and students have gained sets everyone up for great future achievements.

Apply What You’ve Gained

There are so many positives and new strengths to focus on! How is your 21^st CCLC program moving forward to apply what you’ve learned and make “learning loss” an obsolete term? See how many of these things you’re already doing:

• Trying new virtual platforms. You’re no longer afraid of the brave new virtual world. The more tricks you can find, the better! Check out Y4Y’s two archived webinar series on 21^st CCLCs in a virtual world (part 1 for novices or part 2 for masters). You’ll learn about dozens of platforms and how you can use them virtually or in person.
• Leaning into the power of resilience. Keep reminding students that as things get better, as things feel better, they’ll carry with them always the muscles built when they had to be resilient. Nothing hits a message home like a good story. Y4Y offers a Teaching Resilience Book List with suggestions for read-alouds at different grade levels.
• Counting on partners. You may be increasing the number of paid and volunteer tutors in your program. Your retired teachers association is a great resource. Be sure to map other community assets as well. To learn the basics of partnership development, see the Implementation Strategies section in Y4Y’s Strategic Partnerships course.
• Making time to connect. Developing relationships is the pinnacle of social and emotional development. So even as academic focus intensifies, you’ll want to make sure that human connections stay front and center in your program. Y4Y’s Building Relationships Training to Go is a great tool for brushing up if staff are looking for fresh ideas on how to connect with students. These basic ideas carry over into ever-important peer relationships as well.
• Bringing students along in planning. In February’s Education Week, there’s a great quote from Neema Avashia, an eighth-grade civics teacher in Boston Public Schools (and Boston’s 2013 Educator of the Year). She notes, “One important lesson I’ve learned from my students is that everything I plan with them goes much better than anything I plan without them.” Build on the self-awareness they’ve developed and consult Y4Y’s Student Voice and Choice course or accompanying tools like Student Survey: How Do I Learn Best? if you’re looking for tips on how to effectively incorporate student voice in your program and activity planning.

Whether we’re conscious of it or not, every human experience gives us a new opportunity to weigh our practices, our habits, and our ways of doing — and to weed out the things that don’t work. With that exercise comes the opportunity to view new experiences differently. Instead of focusing on “learning loss” in your 21^st CCLC program, scrounge around for the unexpected opportunities brought about by the pandemic, and discover how you can build on those gems to ensure a bright future for all your students.