March 10, 2023

Do you remember that self-improvement promise you made to yourself at the beginning of the year? Or the follow-through that may or may not have petered out by now? Perhaps you made multiple New Year’s resolutions, and maybe one mentioned overcoming procrastination. Hey, we get it — it’s only March, but it’s been a busy year already, and it’s difficult to find time to plan for the long term. However, procrastination now will only lead to more stress later. So do yourself a favor: Don’t wait until the last day of school to start planning your summer learning program! For bite-size learning that will get you summer-ready in eight weeks or less, try Y4Y’s Quality Program Quickstarters (QPQs). Topics include everything from building a program team to mapping community assets. The countdown to summer starts now!

Pick a Card, Any Card

You can choose from five QPQ’s. If deciding where to start feels like picking a card at random from a street magician, fear not! Let us break it down for you:

• Spring is the perfect time to start thinking about who you want on your team this summer. Building a Program Team walks you through the steps for gathering key stakeholders, managing communications, and working together effectively.
• There are plenty of resources in your community waiting to be uncovered. Locating and securing them is one of the most important things you and your program team can do to help meet the needs of students and families. Community Asset Mapping shows you how.
• Needs shift over time as new students and families enter your program, schools enact new programs and priorities, and community circumstances change. Reassessing those needs should be part of your yearly checklist. Haven’t gotten to it yet? Check out Conducting a Needs Assessment.
• Maybe you’ve already assessed student and family needs. Intentional Activity Design builds your understanding of how to design activities that address those needs. Purposeful design helps everyone reach their goals.
• Once you’ve put in the work, you’ll want to spread the word about your amazing program! From tailoring your message to reach a specific audience to discovering tools that’ll help you do so, Marketing and Outreach provides practical guidance on taking your program to the masses.

Yep, There’s a Tool for That

A Y4Y motto is “We never provide a key strategy without also providing a tool to help you get it done.” That’s why each QPQ comes with a curated list of Y4Y tools to send you on your way. Here are some “fan favorites” (one from each module):

• There are a myriad of methods and channels for communicating with and providing feedback to program staff. The Effective Workplace Communication Training to Go is a downloadable, customizable PowerPoint that shows how it’s done!
• Asset mapping is a helpful process, but you may be wondering where to begin. Try the Community Resource Map tool. It breaks down potential resources into distinct groups.
• To properly conduct a needs assessment for your summer program, you need input from students and families. The Y4Y Family Engagement Survey provides the right start.
• The Intentional Activity Design Planner provides a template for an activity plan based on SMART goals. Not sure what SMART goals are? No worries: It’s covered in the module.
• A good social media campaign can help you recruit students and community partners to your summer program. The Five W’s of a Social Media Campaign easily lays it out!

With each QPQ module, you’ll gain vital information (and tools) that will set your summer program soaring. Don’t wait — if you devote just a little time each day, a daunting task suddenly seems much more manageable. Ready, set, go!

January 4, 2023

Do you ever feel like students and potential partners would line up around the block to be part of your program — if they just knew about the activities and opportunities you offer? It can feel like you’re shipwrecked on a vibrant island, waiting to be discovered.

Getting Off the Lone Island

Good news! There are simple ways to market your program to students and families, reach out to potential partners, and connect with the community. You don’t need a marketing degree — just some planning and creativity. And it won’t bust your budget, thanks to free or low-cost technology tools. Y4Y gathered the essential know-how and compiled it in an online professional learning module, along with a zip file of tools and templates for a quick start. Marketing and Outreach is our newest Quality Program Quickstarter (QPQ) module. In an hour or less, you’ll learn the basics of how to establish a social media presence, create eye-catching flyers, and more. Earn a Y4Y certificate of completion in the process! Keep reading for a taste of what you’ll learn.

Gathering Your Crew

To sail away from your lone island, connect, and grow your program, you’ll need to reach out and find the right crew to accompany you on your adventure. Here are some examples of how outreach strategies can help you achieve program goals:

Program goal 1: Recruit and retain staff

Outreach strategies:

• Ask people you know, like a school principal or administrator, to help you recruit high-quality teachers.
• Contact the education department at a local college or university to see if they have students who might want to work or volunteer in your program. Some colleges offer course credits for volunteer hours.

Program goal 2: Develop and strengthen relationships with community partners and organizations

Outreach strategies:

• Ask partners to “donate” a guest speaker.
• Perfect and practice an elevator speech, which is a short speech that explains your program in a compelling way and tells why a potential partner might want to join your crew.

Program goal 3: Intentionally design activities that provide what students and families need — and want.

Outreach strategies:

• Have students and families complete an interest inventory. They’ll feel heard, and you’ll gain valuable information. Y4Y has surveys for elementary students, secondary students, and families.
• Use a catchy title, logo, and color(s) to “brand” your program and make your marketing materials easy to recognize.

The Message in the Bottle

Outreach may help you engage a crew to help you get off the lone island, but marketing is the “message in a bottle” with a map that leads to brighter horizons. The message needs to convince people that your program has value. Here are some ways to “bottle” and deliver messages to market your program:

Social media

• Conduct a social media audit to find the gaps in your current social media plan and identify new ways to use various platforms.
• Use a social media editorial calendar to plan, schedule, and edit posts.

Email newsletters

• Use newsletters to keep partners and families informed about program events and successes.
• Keep it short and simple and include a “call to action” where appropriate, like “Sign up today!”

In-person events

• Host an Invite-a-Friend Day. Encourage students to give someone a golden ticket and bring that person to your program.
• Use an end-of-the-year awards banquet as an opportunity to show off the progress your students have made.

Infographics/charts/photos

• Use visual elements to tell your program’s mission, story, and accomplishments as you communicate data and information to families as well as school and community partners.
• See the Y4Y Marketing and Outreach Tool Kit for templates and examples to get you started. If graphic design isn’t your strong suit, there are free programs and templates online, and some programs like Microsoft Word and PowerPoint have templates and graphics you can use.

On to Brighter Horizons

If you’re not sure which way to steer your ship off the lone island, make the Y4Y Marketing and Outreach module your compass. Download and customize the accompanying tools for a smooth journey. If you think marketing and outreach involves dozens of moving parts that you can’t quite pin down, don’t worry: The module breaks it down step-by-step. That means you can spend less time researching and more time putting your plan into action. On to brighter horizons!