March 10, 2023

Do you remember that self-improvement promise you made to yourself at the beginning of the year? Or the follow-through that may or may not have petered out by now? Perhaps you made multiple New Year’s resolutions, and maybe one mentioned overcoming procrastination. Hey, we get it — it’s only March, but it’s been a busy year already, and it’s difficult to find time to plan for the long term. However, procrastination now will only lead to more stress later. So do yourself a favor: Don’t wait until the last day of school to start planning your summer learning program! For bite-size learning that will get you summer-ready in eight weeks or less, try Y4Y’s Quality Program Quickstarters (QPQs). Topics include everything from building a program team to mapping community assets. The countdown to summer starts now!

Pick a Card, Any Card

You can choose from five QPQ’s. If deciding where to start feels like picking a card at random from a street magician, fear not! Let us break it down for you:

• Spring is the perfect time to start thinking about who you want on your team this summer. Building a Program Team walks you through the steps for gathering key stakeholders, managing communications, and working together effectively.
• There are plenty of resources in your community waiting to be uncovered. Locating and securing them is one of the most important things you and your program team can do to help meet the needs of students and families. Community Asset Mapping shows you how.
• Needs shift over time as new students and families enter your program, schools enact new programs and priorities, and community circumstances change. Reassessing those needs should be part of your yearly checklist. Haven’t gotten to it yet? Check out Conducting a Needs Assessment.
• Maybe you’ve already assessed student and family needs. Intentional Activity Design builds your understanding of how to design activities that address those needs. Purposeful design helps everyone reach their goals.
• Once you’ve put in the work, you’ll want to spread the word about your amazing program! From tailoring your message to reach a specific audience to discovering tools that’ll help you do so, Marketing and Outreach provides practical guidance on taking your program to the masses.

Yep, There’s a Tool for That

A Y4Y motto is “We never provide a key strategy without also providing a tool to help you get it done.” That’s why each QPQ comes with a curated list of Y4Y tools to send you on your way. Here are some “fan favorites” (one from each module):

• There are a myriad of methods and channels for communicating with and providing feedback to program staff. The Effective Workplace Communication Training to Go is a downloadable, customizable PowerPoint that shows how it’s done!
• Asset mapping is a helpful process, but you may be wondering where to begin. Try the Community Resource Map tool. It breaks down potential resources into distinct groups.
• To properly conduct a needs assessment for your summer program, you need input from students and families. The Y4Y Family Engagement Survey provides the right start.
• The Intentional Activity Design Planner provides a template for an activity plan based on SMART goals. Not sure what SMART goals are? No worries: It’s covered in the module.
• A good social media campaign can help you recruit students and community partners to your summer program. The Five W’s of a Social Media Campaign easily lays it out!

With each QPQ module, you’ll gain vital information (and tools) that will set your summer program soaring. Don’t wait — if you devote just a little time each day, a daunting task suddenly seems much more manageable. Ready, set, go!

April 22, 2021

Research demonstrates the importance of students having a say in what and how they’re learning for the most successful educational outcomes. But building the bridge between their opinions and impactful activities might require you to learn a new skill. Turn to Y4Y’s new course on student voice and choice for a quick study of this 21^st CCLC best practice.

Where to Begin

Gathering student voice can be done on an individual or group basis. Each has its merits. Individual input offers students the comfort of anonymity, where a group approach fosters the kind of collaboration and idea sharing that can yield richer and more developed outcomes. Use these Y4Y tools to help you get everyone’s perspectives:

• Activity Choice Form gets you started with independent input on choice.
• Student Survey – How Do I Learn Best? solicits independent input on format.
• Socratic Seminar Student Assessment helps to lay the groundwork for group work.
• Concentric Circles Discussion Format provides a structure for group decision making.

Making it Happen

• You can get your students imagining an active, confident role in your 21^st CCLC activities by reflecting on their own learning and setting new goals. Check out age-appropriate Y4Y tools for grades K-1, grades 2-3, grades 4-6, middle school and high school.
• Step-by-step facilitator reminders are available in the Student Voice and Choice Observation Checklist and Tracker.
• The Student Voice and Choice Implementation Checklist will help you tie student voice to student choice.

Those All-Important Facilitator Skills

You can hone your staff’s role with the Using Facilitation Practices That Incorporate Student Voice and Choice Training to Go.

With the above tools and more at your disposal, staff can effectively build their skills to facilitate student-driven activities and keep these important principles at the forefront:

• A “guide on the side” approach means students take center stage in their own learning. You’re there to provide guidance and support.
• Adopting effective questioning techniques, and using words like “why” and “how,” leads to richer learning.
• Brainstorming is your best friend.

The message you convey by tying student voice and choice to all you do is loud and clear: We hear you, we honor you and we believe in you.

March 18, 2021

Every day brings more promise of a return to “normal” 21^st CCLC programming. Rich lessons we’ve taken from a year of full or partial physical separation from students include these:

• An understanding that connectedness is everything. A decade of social media might have suggested that you can trick the brain into believing those human connections can be replaced with virtual (“wireless”) ones, but a year of pandemic has blown that theory out of the water. Relationships matter.
• Despite those charming articles and blog posts about how the pandemic has allowed people to reevaluate and reset their eating habits, 21^st CCLC families are more likely to be food insecure and dependent on processed foods for basic sustenance.
• “Self-care” has grown way beyond buzz words; professionals in many industries, but ESPECIALLY education, are keenly aware of an escalation in stress levels from the day-to-day demands of flexibility. The stakes of student outcomes make most education professionals eager to begin bridging the learning gap that has only widened for 21^st CCLC students over the course of the last year.

As the school year winds down with anything but normal momentum, the hope of more in-person programming can at least offer your program the opportunity to be one with your students, set a footing for a summer of remediation and healing, and set new priorities and practices on well-being going forward.

There’s a certain irony in suggesting the need for more “heavy lifting” to arrive at your happy place, so consider all of the resources you can take advantage of passively. Grab a cup of tea, jump on your rowing machine, or even step out with your laptop onto your patio this weekend and check out these archived webinars and Click & Go mini-lessons and podcasts. Let the messages swirl around in the back of your mind to plan for summer and fall programming with the above goals in mind.

• A new Y4Y Click & Go, Health and Wellness: Partnering With the School Day, offers a mini-lesson with the basics, as well as four short podcasts: Planning Health and Wellness Activities, Connecting With School-Day Staff on Health and Wellness, Health and Wellness On the Go, and Caring for Your Staff.
• An archived LIVE With Y4Y webinar, Bringing Mindfulness to Out-of-School Time, offers strategies for promoting thoughtful positivity and awareness among staff and students.
• A four-part webinar series, Social and Emotional Learning, steps through the process for delivering high-quality social and emotional learning activities: planning, designing, implementing and assessing your efforts.
• Another four-part webinar series, An Artfully Formed Positive Environment, provides the tools you need to paint smiles on the faces and warmth in the hearts of staff, family, partners and, most of all, your students.
• An archived Y4Y Showcase webinar, Expanding Quality Health and Recreational Opportunities, lives up to the promise in its name. It demonstrates successful implementation health and wellness initiatives in out-of-school time.
• An archived four-part webinar series, Strategic Partnerships, helps you consider how partnerships can be an asset in helping to address food insecurity among your students.

We hear it everywhere today: “Give yourself grace.” These are simple words, representing a simple concept. Goodness knows that 21^st CCLC professionals across the country have extended that grace to their students! Now it’s time to be one with your students in this exercise as you ease out of an unprecedented year and into one of unity, calm and productive energy.

February 17, 2021

Y4Y’s new Click & Go, Recruiting and Retaining High School Students (RRHHS) holds the premise that in every community, there are high school students who grapple with belonging. This can be especially true for students who are new to this country. Your program can lift up and inspire them to a whole new level of engagement and maturity. Be intentional in how you support these students, and help them chart their own course to adulthood. Looking for ways to help them break through language barriers, find their own place in your 21^st CCLC community, and stay physically and mentally strong? Consider combining resources from Y4Y’s new courses on supporting English learners and student voice and choice, along with the new Click & Go on recruiting and retaining high school students.

Here are some challenges that immigrant teens may face, and where you can find Y4Y tips to support them.

Making Friends

Being the “new kid” as a teenager comes with some daunting statistics about student behaviors like falling in with a rough crowd and experiencing higher rates of substance abuse and even suicide. You can lay the groundwork for countering these statistics by training staff on creating a safe learning environment for English learners. A “safe environment” may be a new and welcome experience for English learners who are immigrants, depending on the circumstances in their countries of origin. Building trust among staff and students is an important first step in helping them build friendships and connections. You’ll appreciate the Y4Y RRHHS Click & Go tools for adopting a Youth Ambassador program because they put friendship-building at the center of your program design.

Cultural Assimilation vs. Family Wishes

In one generation, the U.S. went from being referred to as a “melting pot” to a “tossed salad” as people realized the benefits of keeping unique aspects of one’s home language and cultural rather than requiring people to give up those things to create a single, blended “flavor.” You can build trust by demonstrating to students and families that your program will respect and revere the practices they’ve brought with them. From the Home Language Survey and Knowing Families and Cultures tools to the Cultural Competence Training to Go and Family Goal-Setting Survey, you’ll establish, from the inside out, that your program is a shared effort between families and staff, and that participation in your community means never putting students in the position of having to choose between their heritage and their future.

Language Barriers, Low Literacy Levels and Interruptions in Formal Education

Tips for supporting a wide array of English learners in your program range from hiring a multilingual staff, which may be feasible if your students share the same native language, to using the universal language of math, as Marcy Richards describes in this month’s Voices From the Field: Diversity, Equity and English Learners. You can engage in Y4Y’s full course on the subject for in-depth professional development, or you can brush up on some basic concepts with Y4Y tools like Instructional Strategies for English Learners, Marzano’s Six Steps for Vocabulary Instruction, and a basic Sentence Frames and Stems worksheet, all of which can be downloaded and customized to meet students where they are.

No Sense of Control

There’s extensive research on the correlation between a sense of control in one’s life, and engagement and therefore success. Teens often grapple with feelings of restriction as they desire greater freedom to make their own choices and “do their own thing.” Immigrating to a new country (and learning a new language and culture) during adolescence can add to their frustrations and their sense of “not being heard.” Y4Y’s new Student Voice and Choice course can help! Adapt the Activity Choice Form to reflect your students’ ages and English literacy level. Tools like the Concentric Circles Discussion Format and Focus Group Format give you the added benefit of group work that builds friendship and community while reinforcing student voice and choice. Use the Student Goal Setting and Reflection tool as proof to your students that they have the power to say, to choose, and to control their futures as part of their new community.

February 17, 2021

Sometimes we know exactly what we want. Sometimes we know exactly what we don’t want. In your program, you can avoid the ho-hums between these extremes with Y4Y’s new course on student voice and choice. But remember: your students need more than just a voice to be inspired. They need your help finding that voice. After all, those frontal lobes are working overtime to develop right now!

Your adventures in student voice and choice begin with a tour of the Y4Y Musicfest with young Stevie. You’ll learn to

• Prepare staff at the Rock and Roll Stage.
• Create a safe environment for student voice at the Country Stage.
• Capture student voice and choice at the Pop Stage.
• Embed student voice and choice throughout each activity at the R&B/Soul Stage.
• Assess and reflect on implementation at the Jazz Stage.

After completing the Implementation Strategies portion of the course, you’ll receive an Advanced Level certificate and be able to

• Define student voice and choice.
• Describe how to create a program environment that honors student voice and choice.
• Develop a program schedule of activities that honor student voice and incorporate academic needs.
• Utilize strategies for honoring student choice.
• Access tools and resources for increasing student voice and choice in your program.

Leaders who opt to complete the “Coaching My Staff” portion of the course will earn a Leadership Level certificate and be able to

• Train staff to integrate student voice and choice across program activities.
• Create a professional learning plan for staff.
• Use effective coaching techniques while implementing the professional learning plan.

You’ll find the downloadable, customizable tools with this course to be inspired and inspiring!

• Start with the Student Voice and Choice Implementation Checklist.
• Go to tools like the Activity Choice Form and the Concentric Circles Discussion Format for tips on collecting student voice.
• The Activity Choice Form and the Example Activity Schedule will help you ensure student choice.
• Assess your efforts with the Fidelity of Implementation Checklist.

Confucius famously noted that if you choose a job you love, you’ll never have to work a day in your life. What he meant was, you might work hard, but you’ll enjoy it more if it’s work of your own choosing. Offering the at-risk students in your program a voice and choice is the educational equivalent of this sage advice. Your 21^st CCLC program should be painlessly fun and enriching even as your students put forth their best effort. This new course will set you well on your way while having your own fun at the Y4Y Musicfest!