Blog

November 20, 2017

The idea of aligning out-of-school time learning with school-day learning is a topic of frequent discussion among 21^st CCLC program leaders. At the same time, a 21^st CCLC program is expected to differ from the school day in significant ways. Where do these apparent opposites meet?

The short answer is “on the playing field of continuous education.”

Continuous education goes beyond alignment of topics covered in and out of school. It’s a coordinated effort to sustain student learning in out-of-school time. To make this happen, 21^st CCLC program leaders team with school-day leaders, families, students and community partners. First, they determine students’ academic, social, emotional and behavioral needs. Then, 21st CCLC program leaders use this information to intentionally design program activities that will help students gain the knowledge and skills they need for success.

To use a sports analogy…

Both the school and the program have a big, common goal: winning. For them, “winning” means preparing all students for success. Just as a winning sports team needs skilled players at each position (have you ever seen a baseball team win the World Series with nine pitchers but no catcher?), school and program staff are on the same “continuous education” team, with each playing a different position.

For example, suppose your needs assessment indicates that students lack skills in analyzing, synthesizing and presenting information. In school, the math teacher might engage students in an interesting activity that’s relevant to their experience, such as tracking the success of the school’s football team. In the 21^st CCLC program, staff might take a different approach (see example below). Because 21^st CCLC programs have more flexibility than subject-matter teachers in school, the program has greater freedom to allow for student choice, and more time for students to go deeper into topics that interest them. Same goal, different approaches.

Ready to take your “continuous learning team” players to the next level in the rewarding game of ensuring student success? You’ll find more examples like the one above in Y4Y’s forthcoming online course, “Continuous Education Through 21^st CCLC Activities.” There you’ll also find ideas, resources and step-by-step guidance on implementing the six key components of continuous education. This new course will replace Y4Y's “Aligning With the School Day”. Mark your calendar for Jan. 2, 2018, when the new course will be available, and block out some time to get started. (Remember: You don’t have to do it all at once.)

Go, team!

November 20, 2017

Y4Y offers two Showcase webinars in December. One will jump-start your planning for next year’s summer learning program. The other will help your team plan for continuous education across school and program settings.

Here are three reasons to register now for one or both:

#1—You’ll learn from peers and the Y4Y team. Hear advice and “lessons learned” directly from program directors, site coordinators and the Y4Y technical assistance team.   

#2—You’ll get ready-to-use tools. The Y4Y team has assembled tools you can use right away to plan for program and student success.

#3— Your New Year’s resolutions for 2018 will be SMARTer than ever. SMART goals are specific, measurable, achievable, relevant and timebound. These Y4Y webinars can help you set SMART goals for your program — and for your own professional development. (You might be able to get professional development credit for attending Y4Y webinars. Check with your program leader.)

Register today!

Wednesday, Dec. 6

The Right Ingredients: Start With Student Needs

The first of three webinars in the “Right Stuff” Summer Learning Showcase Series

Get tools and advice as you take the first steps to plan a summer learning program: build a team, conduct a needs assessment, write SMART (specific, measurable, achievable, relevant, timebound) goals, and plan logistics. Attend all three webinars in this series, and you’ll get a certificate of participation.

Register today!

Thursday, Dec. 7

School-Day Partnerships: It’s More Than Alignment, it’s Continuous Education!

This webinar will help you think beyond aligning your program with the school day.

Continuous education is a coordinated effort to sustain student learning in out-of-school time. This webinar will help you tap into the flexibility and potential of out-of-school time to ensure student success across school and out-of-school settings.  

Register today!

October 24, 2017

Whether your 21st CCLC program is new or well-established, new students, families and teachers arrive every year. Refresh your messaging often to catch attention. Every spring, summer and fall, reach out with a message that pops and bring in new students, families, volunteers and partners. 

Tip 1. Target messages to each audience. Each group has a different perspective, and wants you to address its concerns. Once you have identified the students who meet your admission criteria, create invitations and messages that will appeal to them and other stakeholders

- Students want to have fun while they learn outside of school. They want activities that respond to their interests and look different from the school day.

- Families want their children to continue learning, do their homework and enjoy social interactions.

- Teachers want their students to get targeted support and make connections between academics and everyday life.

- Community members want young people to engage with local activities and issues in productive ways. And, they want to know how they can support better educational outcomes.

Tip 2. Deliver your messages through multiple and appropriate channels. Do quick surveys of stakeholder groups to find out which method each prefers.

- Print media, such as newspaper stories and flyers, can help you reach families and the community. Use languages other than English, so you touch everyone.

- Broadcast media, such as television and radio, also reach community and family members. Be sure to invite foreign language outlets to learn about your program.

- Be active online. Keep your website up to date, and be smart about using Facebook, Twitter and other social media to promote program enrollment deadlines and special events. Remember to protect student privacy, and check with the school or district about getting release forms before posting photos or videos that show students.

- Get into the community. Set up information tables or displays at street fairs, and outside grocery stores or at farmers markets. Visit families in their homes or at gathering places such as churches and cultural festivals.

Tip 3. Live the messages every day. The positive environment you create will keep students coming and encourage family engagement!

- Offer professional learning events for staff and partners to help them support positive youth development adult-child relationship building, student voice and choice, and 21st century skill development.

- Welcome family and community members to your advisory board and program planning team, and hold special events that bring everyone to the program to celebrate student learning and accomplishments.

- Hold special celebrations that bring everyone to the program to witness student learning and accomplishments.

Resources

Remember, although everything here comes from the Summer Learning course, it also applies to school-year programs.

Creating Positive Environments for Summer Learning
Get research-based tips for supporting student engagement and positive youth development.

Youth Recruitment Planner
You and your colleagues can get into the nitty-gritty of intentional recruitment with this tool.

Facilitating Positive Youth Development Training to Go
This ready-to-use presentation can be customized to your needs for professional learning with staff and partners.

Developing 21st Century Skills Training Starter
Everyone can benefit from better skills in communication, collaboration, critical thinking and creativity. This training starter can help staff and partners learn to support skill development for students.

October 24, 2017

Y4Y is pleased to offer a series of webinars designed specifically for 21st CCLC state coordinators/directors by the U.S. Department of Education. These recorded events are available for viewing at your convenience right here. This blog presents highlights from “New State Directors,” and you can download a copy of the blog to keep it handy for quick reference. For other resources that support your work, click on State Coordinators on the Y4Y home page.

New State Directors Webinar

Every new job comes with a learning curve. Perhaps, on day one as coordinator/director of your state’s 21st CCLC program, that curve felt steeper than expected. Fortunately, resources are available, and this webinar offers information about where to find them. It draws on the experiences of two state coordinators: Sonia Johnson of Oklahoma and Haydee Perez-Livingston of New Jersey. Here’s an overview of their advice. 

Advice

- Give yourself time. Learn, listen, assess program status and figure out how things work. 

- Don’t be afraid to make decisions. Use federal and state guidance to make educated decisions; you can always make adjustments next year.

- Act in the best interest of the program, keeping students and community in mind.

- Have a growth mind-set. Consider the successes and challenges you hear from other states, and use them to revisit policies. Recognize that this field is growing and changing, and you need to look at the big picture. 

Sonia Johnson noted that partner connections help her model what it looks like to connect to the school day and to incorporate other elements of high-quality programs. As she put it, “These connections to other organizations help me see how it all fits together in supporting the whole child and improving education.” 

Find Written Guidance

- Federal laws: The Every Student Succeeds Act (ESSA), the Government Performance and Results Act (GPRA)

- Code of Federal Regulations: Title 2: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance); Title 34, Parts 74-99: Education Department General Administrative Regulations (EDGAR)

- U.S. Department of Education Non-Regulatory Guidance for 21st CCLC Grants

- State guidance: State laws, agency policies, state education plan, grant guidance, 21st CCLC request for proposal/application form

Links to all federal documents are available on this 21st CCLC program page.

Build Relationships

- State department of education: The previous 21st CCLC state coordinator/director, the coordinators/directors of federal Title offices, and your 21st CCLC state-level evaluator. 

- Budget office and grants management office (if your state has one): Get help with finance and grant review/administration.

- State agencies with overlapping missions: The departments of labor and health and human services, among others, may have policies and programs that connect to 21st CCLC activities.

- Your 21st CCLC grantees: Connect through regional meetings, conference calls and the listserv. Let them know about state-level information and resources. Also, get to the actual program sites to build relationships and find out what works and what doesn’t in the various communities.

- Your 21st CCLC peers: Other state coordinators/directors willingly share knowledge by phone, email or listserv. Depending on your need, reach out to states that have geographic or grant size similarities. The ed.gov website provides contact lists and other information about state grants.

- Federal venues: The Department’s 21st CCLC program officers and the 21st CCLC Summer Institute are great resources for professional learning and networking. 

- Partners: Remember that “community” is in the program name. Connect with community partners, institutions of higher education, and state and national organizations to help build capacity and to cultivate potential grantees. Focus on groups that relate to issues important in your state, such as health, early childhood or other areas.
 

September 21, 2017

You’ve worked hard to make your 21st CCLC program feel like a second home to children and youth. So how do you ensure that their families feel the same way? Try the three R’s of family engagement: Be a resource, be a refuge and help families refuel! 

These tips and the linked tools can help you put family-friendly practices in place right away. Also be sure to visit the Y4Y Family Engagement course!

- Assess family needs. When family members pick up students, ask them to complete a brief survey or have a brief conversation to learn about areas where they need help. 

- With your program team, map community assets. Find agencies and organizations that target unmet needs. 

- Set up a family information center. Offer brochures and application forms for free or low-cost services, such as food pantries, housing support and children’s health insurance. Put information and forms where family members will see them when they pick up their children. 

- Hold an evening or weekend information fair. Invite students’ families and people from the service agencies and organizations to come learn about one another. Be prepared to help family members complete applications or schedule appointments. 

- Start by welcoming families, learning their names, using translators if they speak a language other than English, and doing other things to build trust.  

- Help families learn about the school system. Families want their children to do well in school, but cultural or personal factors may make them reluctant to approach school personnel. Help families understand education jargon, how the school system works and how to get help for challenges their children face. 

- Make connections to the school day. You see family members several times a week, so you can show parents what students have done on their homework, and suggest ways family members can help continue the learning at home. Make an opportunity for a casual, friendly introduction to a school-day teacher or principal. 

- Offer a safe space. Work with your facility manager or a local partner and local law enforcement to offer a community recreation space that adults can share with children. 

- Nurture social and emotional connections. Hold regular (perhaps monthly) events such as coffee hours where families, program staff and school-day staff can get acquainted in a relaxed setting.

- Create opportunities for physical activity. Arrange for occasional yoga, dance or exercise classes that welcome all family members, including seniors and those with mobility issues. 

- Feed the intellect. Tell families about free or low-cost adult education and job training programs in the community. Connect parents and students to workshops about college financial aid and testing.

- Recognize financial needs. Coordinate with schools and local employers to hold a job fair, so family members can learn about local work opportunities. Provide information about housing support, unemployment benefits and other programs that help to meet basic needs. 

A Word About Respect

In all that you do, treat students and their families with dignity and respect. Take time to hear their voices, and to understand their strengths as well as their needs. Whenever possible, schedule program events at times that are convenient for families, and coordinate with school-day activities and community events. Respecting others never goes out of style. In fact, it might be considered the fourth R of family engagement — resource, refuge, refuel and respect